WE MANAGE YOUR DETAILS, AND YOU ENJOY YOUR DAY
So much more than just coordination, our planning services begin the moment you book. Whether you need help getting started, or help putting it all together, we cover every aspect of your day to create a high-end wedding without the high-end price tag.
THE PROCESS
how it works
PLANNING
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From the moment you book, we’ll schedule your first planning meeting to get all the details of your wedding vision
DOCUMENTS
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We’ll set you up with all the tools, checklists, designs and help you’ll need for us to get everything accomplished before the big day
TIMELINES
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At 3 months out, we’ll finalize your timeline, manage all your vendors, and keep you on track for the final details that need to be completed
DAY OF
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We’ll set up all your details, track your timeline, and make sure we’re the go-to for whatever you need on the day
CLIENT LOVIN’
“I am SO happy I found Lindsay and her team at Paper Hat Weddings!! After the first minute of speaking on the phone with Lindsay about our vision I knew she was a perfect fit for us. The wedding day turned out to be more beautiful than we could've ever imagined and with ease! I am so grateful for the help, guidance and creativity I received and I would HIGHLY recommend Paper Hat Weddings”
- Christine
THE PACKAGES
Wedding Coordination Essentials
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This is perfect for the couple looking to execute most of the initial planning themselves. You can handle most everything for your special day, but wisely recognize you need someone other than yourself to run the big show. We’ll step in to ensure your perfectly-laid plans are just as perfectly executed. Hours can be added as needed.
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2 meetings prior to 3 months out
Unlimited communication 3 months out
Vendor recommendations
Design board creation
Custom Checklists
Client portal account to hold all wedding details
Creation of wedding day timeline
Layout creation
Vendor management
Ceremony Set Up + Management
Reception Setup + Management
Unlimited hours on call day of
6 hours on site day of
Wedding Coordination
Plus
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Need a bit more help? If you’re focused solely on a flawless wedding day from beginning to end, consider it done! With more consultations and more hours than our Essentials package, at a discounted price, Coordination Plus gives you that extra direction and help you need to get your plans off the ground and running.
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3 meetings prior to 3 months out
Unlimited communication 3 months out
Vendor recommendations
Design board creation
Custom Checklists
Client portal account to hold all wedding details
Creation of wedding day timeline
Layout creation
Vendor management
Ceremony Set Up + Management
Reception Setup + Management
Unlimited hours on call day of
8 hours on site day of
Partial
Planning
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You’ve booked your venue, maybe you’ve seen a photographer you like, but now you’re overwhelmed with what to do next. Join in on all the fun of wedding planning, while letting a professional guide you through the entire process. We’ll be available for every question and every detail you want to go over, while keeping you on track every step of the way.
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Unlimited communication from the day you book
Vendor recommendations + resources
Vendor quote review
Contract review and mediation
Design board creation
Custom Checklists
Client portal account to hold all wedding details
Creation of wedding day timeline
Layout creation
Vendor management
Ceremony Set Up + Management
Reception Setup + Management
Unlimited hours on call day of
10 hours on site day of
A La Carte
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If you are planning a celebration on your own, but would like some professional advice, we are here to help! We offer hourly consultations in person, or over the phone, to help you navigate through all the details and tough questions. We also offer additional hours on the day of, as well as:
Consultations
Additional Hours on the Day
Rehearsal Management
Rehearsal Dinner
Bridal Shower
Engagement Party
Contract Review
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Before signing any venue contracts or vendor agreements, make sure that the fine print doesn’t leave you paying more than you think. Our bar certified attorney will review your contracts, break down the payments and obligations, clearly show where terms can be negotiated, and can suggest alterations or substitutions that best fit your event needs.
Up to 3 Contracts Reviewed
Only $75 for Each Additional Contract
Travel
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Outside the Grand Rapids area? We’ll come to you! We travel all over the state of Michigan and beyond. We won’t nickel and dime you per mile. Round trip additional Travel Expenses are:
+$50 after 60 miles
+$25 for every additional 40 miles
After 60 miles, price will include hotel accommodations at couple’s blocked hotel rate
but I don’t see any prices….
We offer a niche service different than any other planner. We do our best to explain EXACTLY what you’re getting, and that you’re only paying for what you need. We are happy to send you a service guide with a list of our prices, just ask!
Paper Hat Weddings welcomes all love and all religions. We can’t wait to make your day perfect.
